Accounts Payable
Live
AP invoices into Kinetic, matched and ready to post
lowki.ai logs supplier invoices in Kinetic, checks them against what was received before your team approves them, and matches them when you're ready to pay. Approval follows your Kinetic setup, and a person always posts.
A pass means the invoice agrees with what was received; your team still approves it.
How it works
From a supplier email to a matched group
The same approach as sales order entry: lowki.ai does the entry and the matching in the Kinetic screens your team already uses.
Your AP team drags supplier invoice emails into a folder, so a person chooses what goes in.
lowki.ai handles several invoices in one email, splits multi-invoice PDFs, creates the logged AP invoices and runs checks such as flagging a tax or bank details mismatch. The accounting follows your own Kinetic Company Configuration.
lowki.ai regularly reviews the logged invoices awaiting approval. Does each one look like it has a matching receipt, and do the price and quantity agree? An email lists the approvals needed, and each invoice number opens that invoice in your Kinetic, so your approvers can approve it or send it through your own sign-off process.
Your team sets up an AP group for the day. lowki.ai pulls the approved invoices into it, runs Kinetic's own matching, and emails a summary of what has and hasn't matched. Each invoice number opens that invoice in your Kinetic, with a note saying what lowki.ai found.
Your team checks anything flagged and does the posting, for logged invoices and AP invoices alike. lowki.ai never posts either, and never pays. That's the human in the loop.
The detail for each invoice is in its note in AP Invoice Entry. Your team gives the final review and posting.
Illustration. Supplier details are examples.
For finance
What it means for finance
For the finance director and the board: earlier sight of what's owed, the controls you already run, and problems found before anything is posted.
See what you owe, sooner
Invoices are logged in Kinetic as soon as lowki.ai reads them, not when someone gets round to keying them. What's coming in is visible in the ERP instead of sitting in an inbox until month end.
Costs land when they're checked
The net amount doesn't reach your expense accounts until the logged invoice becomes a full AP invoice, and the accounting in between follows your own Kinetic Company Configuration.
Controls you already sign off
Approvers get an email of the approvals needed, showing what agrees with the goods received, one click from each invoice in Kinetic. Bank details come from your supplier records, never from the invoice, and a mismatch is flagged. A person always posts.
Problems found before posting
Every approved invoice is matched against receipts, and lowki.ai notes the ones that don't balance, so your team deals with variances before the group is posted, not after payment.
Controls
Your Kinetic setup decides
Your rules, your people
Entry and matching are automated. Approval follows your Kinetic setup, and a person always posts.
Kinetic-native
lowki.ai drives Kinetic's own screens and matching. No parallel system, and the ERP stays the source of truth.
One product
AP runs alongside sales order entry in the same product, with no separate setup per module.
FAQs
Questions finance teams ask
What is AP invoice logging?+
Your team drags supplier invoice emails into a folder. lowki.ai reads them, handles several invoices in one email, splits multi-invoice PDFs, and creates a logged AP invoice batch in Kinetic's Logged AP Invoice Entry. How logged invoices are accounted for is your own Kinetic Company Configuration setting: tracking only, tax booked with the net amount held in a suspense account, or everything held in suspense. Either way, the net amount doesn't reach your expense accounts until the logged invoice becomes a full AP invoice. Both the logging and the approval happen in the Kinetic screens your team already uses.
What is AP invoice matching?+
Once a logged invoice is approved, Lowki.ai pulls it into an invoice group and runs matching by driving Kinetic's own Get Receipts, validating the goods receipts against the invoice. Kinetic shows the result as the group balance: a balanced group is matched, a residual variance is a mismatch. Lowki.ai adds notes against any invoice where it sees a problem, so your team knows where to look before posting.
Does Lowki.ai post or pay invoices automatically?+
No. Lowki.ai does the entry and the matching. Approval of logged invoices follows your Kinetic Company Configuration, including who can authorise them and whether they're auto-approved, and a person always does the posting, for both logged AP invoices and AP invoice groups. lowki.ai never posts or pays.
Where do supplier bank details come from?+
Always from the supplier record in Kinetic, never from the invoice. If the bank details on an invoice don't match the supplier record, lowki.ai flags it as a warning for your team to check.
Why automate accounts payable?+
The case is financial control, not headcount. Automated logging and matching helps catch duplicate payments, flags price drift between the purchase order and the invoice, and helps you capture early-payment discounts. At lower invoice volumes the time saving is modest; the value is in the control.
See what it reads from your invoices
Send us a few real supplier invoices and we'll show you exactly what lowki.ai reads from them. Then see logging and matching in Kinetic in a live demo, from Thomas Dudley Plumbing Products' own AP.
